QUB SU Clubroom 1 (Top floor, end of the corridor)
Annual General Meeting, mainly to discuss what we’ve accomplished this year, what we want to do next year, and the big show-stopper: Who’s on the committee next year.
Since we’re still fairly small, we only need the three required positions: President, Treasurer, Secretary. See the Clubs & Societies Handbook for what these mean.
Also, Parlour after, as ever.
See you then!
This Tuesday (28th February) QUESTS will be hosting the third Present Around the Campus event. It should be a good one, we have a range of speakers with a good variety of topics.
It’s promising to be a really good event! We’ll be in Club Room 1 of QUB’s SU, which is on the 3rd floor for anybody who hasn’t been before. Kickoff will be around 7, and as usual we’ll be heading the the Parlour for a few drinks afterwards.
Hope to see you all there!
On Tuesday, we had our standard meeting @7pm in the QUBSU. The General Agenda was:
Very good turn out (around 15), Pizza was nommed.
Decision was made that Rory would take over from Tom as project lead, with no hard feelings on either side. (Rory to develop a staged project plan to take to Prof Marshall)
Still no word on Queen’s Annual Fund (Bolster to chase up with Finance), but Claire (Treasurer) is up to speed with the purchasing procedures so we are still ok for managing petty cash requirements (i.e pizza…) until we confirm more funding.
Turns out we did get our full grant, which is a good thing.
It had been expected that a second follow up meeting would have taken place between Bolster, QUBSU, IS, and QCS before the meeting, but this was postponed, so no new information, but response has been good with at least five short-listed candidates for the project.
New property was suggested (Donegal Road) (After checking the place out, this is a no-go)
Incorporation documents are through, waiting on Charitable status from HMRC/LPS to confirm rates exemption, and Bank to confirm account status. (Eoghan to keep us up to date)
See Crowdfunder for details of how it works.
Main issue is Video for PR, but also to establish gimmicks for different levels of donation. Ben Bland stated that these should be unique and exclusive. Possibly the result of project-contrustions (See below)
Most successful funding campaigns are done with good (but not too good) quality demo-videos. Main idea would be to demonstrate that QUESTS/Farset Labs is a ‘Community Looking for a Home’, and to showcase the kind of projects that are done at the 24-hr events and in personal projects. Biggest problem obviously is that we never seem to have the right equipment (Thank you QAF…)
So, The plan is to pick a set of projects, and to acquire the required kit so that next 24hour event, we can instantly rock and roll.
Anything you feel I’ve missed, forgotten, or ignored, comment away!
See you next week for Present around the Campus next Tuesday in QUBSU Club Room 1 at 7pm to see some great talks by members.
QUB SU has approached QUESTS and QCS to support the re-development of their internal Clubs and Societies Management Systems.
This will involve a small, dedicated team of web, software, and database developers to work together on a major prototype project within a limited timescale.
Initially, the proposed system will replace the current way that QUB Clubs and Societies manages their paperwork, for instance for Grant Applications and Clubs and Societies Annual Reports, Development Plans, and Membership Lists.
This is aimed to be tied with the ongoing re-development of the http://clubs.qub.ac.uk Website, which is planned to be re-launched with a Drupal base framework. Any system proposed would ideally be built with or on top of Drupal.
After this initial project, it is planned that QUESTS/QCS will expand the work to cover Room and Event Booking and Viewing of C&S Accounts.
If you are interested in getting involved, contact either QUESTS@qub.ac.uk or QCS@qub.ac.uk for more information.
QUB SU Clubroom 1, Tuesday 24th Jan 2012, 1800-2000
In an effort to form a consistent PR-kit / ‘Business Proposal’, and to make the whole fundraising/membership drive process easier, I want to take the meeting on Tuesday and collaboratively make sure that we’re writing what we want, the way we want it, so that there’s no confusion of what we want, how we want it, and why people should pay for it.
Also means that people can stop referring all questions to me!
Before we get into the nitty gritty, we’ll cover the relevant QUESTS issues initially; Rory and Tom need to meet Prof Marshall, we need to raise speakers for PATC, and that kinda thing.
Eoghan will be taking us through the process of incorporation and HMRC non-profit/charity registration, and hopefully some of the finer points of Social Enterprise.
David will be covering some of the potential funding options for disabled access to the proposed space, as well as hopefully showing off either a logo or CAD mockups of the fully furnished space.
I’ll be rolling through the business proposal and some of the financial modelling tools and assumptions, as well as a general purpose overview slideshow that can be adapted to either sponsors or members, as well as the response from the meeting with EEECS HoS earlier that day.
After the show and tell section, we’ll hopefully be splitting up into small groups (<7 per group), and depending on how many show up, we’ll split people out into PR/Proposal Development, Fundraising, and Membership drive. These will be pretty fluid, and I’d like most of the work to be done collaboratively online, so bring as many laptops as practical.
This project (even the whispers of it) is making waves across the tech-community in Belfast. I’ve had people ask *me* if I’d heard about this project. Even still, I don’t want to build excitement about this. We need steady but directed momentum. That means not spending 15 minutes talking about the ideal security system or the network layout or the lighting grid.
One step at a time and we’ll get there.
(I fear the day that first-years don’t get that joke…)
Lots of potential action going on at QUESTS in the past couple of weeks, as well as a few plans starting to come together for the general-makerspace idea.
After faffing around with the Doodle for more than a week, we’re back to Tuesday being the best day. If that doesn’t suit and you didn’t vote; better luck next time.
As such, I’ve rebooked our usual slot in QUB SU Clubroom 1 (Top floor, end of the corridor) for Tuesdays at 1900 (7pm).
Agenda will be added to the event when I make one up, but I suspect the main topics of conversation will be related to the bullets above.
I can’t attend, (See above meetings) but I’m sure you’ll all survive
Short and sweet. Hope everyone had a great holiday season.
That’s all folks. I’ll return you to your inevitable crash dieting and ‘I’m never drinking again’ speeches!
Yes, this book will also be in attendance
See Here for DS event
See Here for Our event
See Here for Hackerspaces.org Wiki Event
Some of you may know about this, others not-so-much.
Basically, 24 hours of hackey, makey, gamey, madness.
Continue reading →
We’ve been playing away with very little structure or responsibilities. But things are starting to hot up in terms of our projects (and I’m sure as hell not running every detail), so its time to start acting like a ‘legitimate’ society. Continue reading →
QR code created by QR code Widget
